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Metal Fabrication

QTG

Bromont, QC

Features: Inventory Management - Job Costing - Smart Scheduling

Rapid growth and changing company structures meant QTG needed an ERP system that could connect all of their internal divisions.

When we analyzed jobs, it took us a whole day to do this work. Now [with Genius], in less than an hour, everything is done. Numbers are entered once, standards are entered once, then everything is calculated correctly. There is no mistake — it is a big change for us.

Hervé Poupard

Director of Finance & Administration

About the Company

The company

About

QTG Tubular Solutions (2020) specializes in transforming mechanical and structural steel tubing, support columns, finished and semi-finished products, and made-to-measure products.

Founded in Montreal in 1929 by two Talarico brothers, this century-old, fourth-generation company now has 200 employees and two manufacturing units. With offices in Bromont and Granby, QC, the company offers integrated services and provides world-class manufacturing solutions to their customers.

Industry

QTG creates custom, high-quality tubing solutions for structural design needs. Services include saw cutting, laser cutting of steel tubes, as well as bending, assembly, packaging, welding, and powder painting.

QTG’s products and services contribute to many large-scale projects, predominantly within Canada’s agricultural and construction industries.

Genius ERP Highlight

“We can now process five times more quotes than before, and our estimation process is two- to three times faster."

Alexandre Ledentu Technical Estimator

The Challenge

The challenge

To handle their growth and overcome bottlenecks due to this rapid growth and change, QTG needed a connected system that could quickly provide real-time information about their inventory levels, accurately generate job costs, and increase the speed at which QTG could create estimates and quotes.

Inventory, for example, was a major challenge as no system connected the internal divisions. Inventory had to be done manually, meaning QTG had to shut down production for hours at a time every week.

Their estimating and quoting processes were also outdated. Before they had Genius in place, QTG relied only on Excel spreadsheets. “Before Genius, we used Excel spreadsheets that everyone had access to — and could edit — meaning they sometimes included errors. Not only did this cost us time, but it also led to problems with our estimates,” admits Alexandre Ledentu, Technical Estimator at QTG.

Job costing was also a problem due to the complexity of their clients’ orders, often taking the QTG team hours, or even days, to process data and create accurate job cost reports. “When we did job costing before Genius, it was arduous because we didn’t have a system in place to do this work, ”adds Poupard.

Top requirements

Real-time inventory

Taking physical inventory was a time-consuming process. QTG needed a system that would give real-time access to inventory levels across their divisions

Reduce errors and delays in quotes

Errors in Excel spreadsheets caused extended response times to clients for quotes. QTG needed accurate estimation data quickly to create quotes in a timely manner

Increase margins with more precise job costs

With no ERP system in place, whole days were devoted to job cost analysis. QTG had to find a better way to understand job costs throughout their entire organization

The solution

To help them continue to build on their rapid growth and manage their structural changes, QTG chose Genius ERP. Genius has helped QTG connect their internal systems and facilitated their transition to a reliable and efficient internal structure.

With Genius ERP in place, QTG has saved 156 hours of labor, as they no longer need to take a physical inventory count. “We no longer need to do a physical inventory every week or month. We used to set aside at least three hours a week in terms of inventory taking. Now we have access to our inventory in real-time, so we just have to select the item, and we know exactly what’s going on,” says Morissette.

As a result, quotes provided to customers are more precise and are processed more efficiently. “We can now process five times more quotes than before, and our estimation process is two- to three times faster,” remarks Ledentu.

“Customers often make changes along the way, and so the work had to be redone, and then you could only do a minimal number per day. So it was one or two submissions, depending on the complexity. Today, complexity is no longer a challenge,” Poupard says, making the bid evaluation process no longer cumbersome.

Now with Genius ERP, QTG is well equipped to continue to grow and meet the changing needs of their customers. “Genius brings us a lot of gains. We can understand our costs much more precisely, by activity and by order. What this brings us is in terms of improving our productivity is huge. Today it’s so easy — it’s even fun, it’s interesting!” says Poupard.

qtg female worker with goggles and gloves

Key Features

Key features

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Key features

Integration of Excel estimation spreadsheets

The seamless integration of Excel sheets into Genius ERP has enabled QTG to perform quoting and estimating tasks quickly with fewer errors. QTG can now handle up to five times more submissions than before.

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Real-time Inventory Management

QTG saves three hours of labor per week by having real-time access to inventory. Genius ERP helps them better manage their inventory and assign items to specific jobs, allowing them to know what and when to order stock.

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Job Costing

Genius ERP lets QTG better calculate their job costs and prices. QTG is now able to take into consideration the true costs of producing and distributing their material, which has allowed them to create more accurate estimates, and to adjust to customer changes quickly.

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